Public Citizens Advisory Committee Process
March 2016 Version 2.0
Description of Revisions
Updates including CAC size, application deadlines, locations where applications were available and removal of CAC Members.
Citizens Advisory Committee (CAC) Description
The New York State Governor’s Office of Storm Recovery (GOSR) is establishing two Citizens Advisory Committees (CACs) to guide the implementation of the State’s two Rebuild by Design (RBD) projects—Living Breakwaters located off the coast of Staten Island and Living with the Bay located along the Mill River in Nassau County. The purpose of each CAC is to advise GOSR’s RBD Project Team on project design and implementation on behalf of the diverse local and regional project stakeholders.
The committee will have an advisory role, which will complement, but not replace, additional project-specific public engagement efforts and events. In addition to the CAC’s advisory role, this committee may promote public awareness and understanding of the project to a broad audience. The CAC is expected to advise the State through construction closeout and may play a role in monitoring the long-term effectiveness of the project. CAC Members may include leaders in civic associations, business groups, and non-profits, and representatives of vulnerable populations. Committee membership is an unpaid position.
All CAC meetings will be open to the public and there will be time allotted at the end of each meeting for informal public comment and Q&A, which will be recorded in the meeting minutes. Meeting announcements and minutes will be posted on the GOSR RBD webpage:
Each CAC will be composed of no more than 25 qualified members and led by two (2) Co-Chairs, selected by the GOSR CAC Review Panel.
CAC Selection Process
GOSR encourages individuals from all cultural and socioeconomic backgrounds to apply to serve on a CAC in order to create a committee that reflects the diverse communities across each RBD project area. The GOSR CAC Review Panel will evaluate all applications to determine which candidates best represent the project and community and meet the diversity goals stated above. All members represent themselves as a resident or individual professional, not as a representative of an organization, public office or agency, or interest group. Publicly elected officials and representatives of such offices are not eligible for CAC membership, but are encouraged to attend CAC meetings, all of which are open to the public. Those who work for or represent elected officials may apply as ordinary citizens, but not as representing their official position with the elected office.
GOSR will hold an initial 60-day application period, during which interested individuals can submit online or paper applications to serve on each CAC. At the close of the initial application period, GOSR will review all applications received by the closing date and select CAC Members. If the initial application period did not identify an adequate number of qualified candidates, GOSR reserves the right to publically re-open the application process and initiate a rolling 60-day application process to identify additional candidates with the goal of creating a robust, well-rounded committee. As members exit the committee through the life of each RBD project, GOSR may replace CAC members through a similar application process.
Potential members are instructed to submit an on-line application here or at: http://stormrecovery.ny.gov/citizens-advisory-committee-application.
The Governor’s Office of Storm Recovery website utilizes a BING translation tool to translate items on the website. The RBD CAC application can be translated into various languages using this tool.
Paper applications in multiple language formats are also available at the following locations:
For both RBD CAC’s - Governor’s Office of Storm Recovery (GOSR) headquarters
25 Beaver St., 5th Floor reception,
New York, NY 10004
RBD – Living Breakwaters CAC
- Tottenville Public Library
7430 Amboy Rd Staten Island, NY 10307
RBD – Living with the Bay CAC
- Hempstead Public Library
115 Nichols Ct. Hempstead, NY 11550
- West Hempstead Public Library
500 Hempstead Ave. West Hempstead, NY 11552
- Lakeview Public Library
1120 Woodfield Rd. Rockville Centre, NY 11570
- Malverne Public Library
61 St. Thomas Pl. Malverne, NY 11565
- Rockville Centre Public Library
221 N. Village Ave. Rockville Centre, NY 11570
- Oceanside Public Library
30 Davison Ave. Oceanside, NY 11572
- East Rockaway Public Library
447 Atlantic Ave. East Rockaway, NY 11518
- Lynbrook Public Library
56 Eldert St. Lynbrook, NY 11563
- Island Park Public Library
176 Long Beach Rd. Island Park, NY 11558
- The Town of Hempstead Housing Authority
760 Jerusalem Ave. Uniondale, NY 11553
- The Village of Hempstead Housing Authoirty
260 Clinton St. #100 Hempstead, NY 11550
- North Hempstead Housing Authority
899 Broadway Westbury, NY 11590
- The Village of Rockville Centre Housing Authority
160 N Centre Ave. Rockville Centre, NY 11570
Paper submissions should be mailed to the following address:
Governor’s Office of Storm Recovery (GOSR)
25 Beaver Street 5th Floor
New York, New York 10004
Application Due Dates
All applications for Living Breakwaters are due June 15, 2015.
Each application period for Living with the Bay will remain open for 60 days, ending on October 14th, 2015, December 14th, 2015, and February 14th, 2016. In an effort to increase participation and diversity in the Living with the Bay CAC, three application periods were held.
GOSR CAC Review Panel
The GOSR CAC Review Panel will identify potential CAC members through application submissions and consider recommendations regarding the candidate. All candidates must submit applications to GOSR to be considered. The GOSR CAC Review Panel will be composed of the following members:
- (2) members of the NY Rising Infrastructure Team;
- (2) members of the NY Rising Community Reconstruction Team;
- (1) member of the GOSR Communications team;
- (1) member of the GOSR Legal Team; and
- (1) member of the GOSR Environmental Review Team.
Committee members will be selected with an eye toward creating a CAC representative of the community as a whole. GOSR will take into consideration issues of geography, diversity, and the necessity to ensure participation of historically disengaged groups. In an effort to advance the educational and “green infrastructure” components of each RBD project, GOSR will also seek to include on the CAC individuals with an interest in community engagement, social resilience, science, and natural systems. Over the life of each project, GOSR will look to fill potential gaps in the voices represented on the committee and strive to balance these deficiencies by identifying additional potential members.
Acknowledging the importance of regional context, the Living Breakwaters CAC will comprise primarily stakeholders from Staten Island and New York City, and the Living with the Bay CAC will comprise primarily stakeholders from Nassau County communities adjacent to the Mill River. As outlined in the application, GOSR will conduct a background check on all applicants and all CAC members must abide by the RBD CAC Member Code of Conduct.
CAC Member Code of Conduct
Committee Member behavior will be governed by the RBD CAC Member Code of Conduct. The Code covers each CAC Member’s obligation to:
Always act in the public interest;
Hold themselves to a high ethical standard;
Not use the position of CAC membership to secure unwarranted benefits for them self, their family, or their business associates;
Not engage in any conduct that will give the appearance of impropriety;
Resign their position as member of the CAC if they choose to run for public office;
Disclose all potential and actual conflicts of interest; and
Acknowledge that they may be removed from the CAC at GOSR’s discretion.
CAC Members must acknowledge in writing that they have read and understand the RBD CAC Code of Conduct and are required to disclose to the GOSR Ethics Officer any real or potential conflicts of interest that might arise from participation and membership on the CAC prior to an appointment being made.
CAC Member Removal
CAC members may be removed from the CAC at the discretion of GOSR. For example, removal of a member of the CAC may take place if a member is absent from a number of CAC meetings, or if the member has violated the Code of Conduct. Prior to removal, GOSR will contact the member to offer them an opportunity to explain absence or their violation of the Code of Conduct. The member will be notified in writing (email and regular mail) if they are removed from the CAC.
In the event that a CAC member voluntarily resigns from the CAC, they are to notify GOSR in writing (email and regular mail). GOSR has discretion regarding potential replacement of the empty seat with a new member.